Friday, 1 September 2017

How to Rent a Wedding Tent

WHEN TO RENT A WEDDING TENT

It’s important to factor in whether you will need to rent a wedding tent early on in the planning process. When you’re looking at venues, you’ll want to factor the pricing of the tent into any venue that doesn’t have indoor options. Essentially, if you’re considering outdoor venues and there is more than a remote chance of inclement weather on your wedding date (I think pretty much the entire Eastern Seaboard?), renting a tent should be lumped into the “book your venue” task on your to-do list. Tents can sometimes be expensive (depending on a number of factors we’ll talk about below), so you’ll want to factor it into the budget before you fall in love with your dream venue.
Okay, so now what?

FIGURE OUT ROUGHLY WHAT SIZE WEDDING TENT YOU’LL NEED

If you’re early in your planning process, you may not have exact numbers yet, and you may not have determined what style of party you plan on hosting (sit-down, buffet, cocktail, punch and pie, etc.). However, you’ll want a rough estimate at this point to get a price quote. This spreadsheet will give you a basic rundown of how much square footage is needed for various types of events.
Breakdown chart of what size tent you'll need to rent for your wedding
As a general rule, you’ll want to choose the squarest tent your site will allow. A squarer tent will have a taller ceiling, which in addition to looking better will also keep the tent cooler. Also, it’s much easier to make sure that all of your guests feel included when you’re seated in a squarer shaped tent.
Hooray. Step one is done!

DETERMINE WHAT TYPE OF TENT YOU WANT.

There are several styles of tents available for rent—but the most popular are frame tents,  pole tents and stretch tents. There are three main considerations to take into account when it comes to which type of tent you rent—space logistics, aesthetics, and (of course) budget.
Pole Tent Pros and Cons
  • PRO: Pole tents tend to be the more aesthetically pleasing option; they’re the ones with the swooping roof
  • PRO: Pole tents are less expensive
  • CON: Pole tents will have center poles/obstructions
  • PRO: No frame to cover up—does not need liner
  • PRO: Pole tents require shorter setup time
  • CON: Must be staked into the ground
  • CON: A pole tent requires clearance on all sides for stakes and anchor ropes (on average five to eight feet on each side)
Frame Tent Pros and Cons
  • PRO: Can be erected on any surface (such as asphalt, rooftops, etc.)
  • PRO: Can be attached together—you have more options when it comes to shape/configuration and you could have multiple spaces connected, such as a walkway from ceremony to party
  • PRO: Does not have any center poles or obstructions
  • CON: Almost always pricier than pole tents
  • CON: Frame is visible from the inside—many people don’t like the look of the frame, and the solution is an expensive liner to cover it up
  • CON: Requires longer setup time
  • PRO(ISH): Can be left up for a long time (you know, in case you want to live at your wedding for awhile)
Stretch Tent Pros and Cons
  • PRO: Stretch tents are really beautiful, elegant, grandious tents that compliment any celebration.
  • CON: Can be more pricey but worth every penny
  • PRO: Waterproof, fire resistant and can withstand gale force winds
  • PRO: Sides can be dropped or additional sidewalls attached for extra protection.
  • PRO: Supplier bring a rigging team before and after the event.
  • PRO: Can be rigged on any, even uneven, terrain.
  • CON: A stretch tent also requires clearance on all sides for stakes and anchor ropes (on average five to eight feet on each side)



THINK ABOUT WEDDING TENT EXTRAS…

If you have a pretty good idea of the size and type of tent that you want, before getting a price quote it’s important to think about all of the extras that you might need or want. These extras can cause your price quote to vary greatly.
Clear top tents are a very popular alternative to white tents and generally don’t cost much more. However, keep in mind that if any portion of your event is taking place during the daytime, the sun can turn your clear top tent into a giant, sweaty greenhouse.
  • Liner—All that gathered, silky looking fabric that you see inside tents in the movies or magazines… it’s a liner. It’s expensive and not at all necessary, especially if you opt for a pole tent. If you really have to have a liner, be forewarned, they can cost up to three times the cost of the tent! And if you want a colored liner, well, you’ll be paying even more. (Hint, you can do the same with lighting for a lot less.)
  • Walls—The main types of walls are solid, clear, cathedral (with windows), and fabric. Whether you need walls depends on the average temperature. If you’re getting married in a warmer climate, skip the walls. If it’s a cooler climate, walls are probably a good idea. If downpours are common, walls will help keep everything dry. (Fabric walls will not help you in cold or rain—they are really just for looks.)
  • Flooring—The options when it comes to flooring are plain old ground with or without a dance floor, or a full floor under the tent. Obviously the ground is the least expensive option, but there are a few drawbacks. If there’s rain in the days leading up to your wedding, the ground can get soggy. Also, plain ground can be difficult for guests to walk/dance on in heels (which is why it’s super important to inform your guests that they would be best served by outdoor-appropriate footwear). If you’re putting the tent on land that’s sloped or otherwise uneven, you may want to consider flooring in order to level things out. Flooring can run anywhere from $1-4 per square foot, which doesn’t sound like much until you do the math! If you can’t afford full flooring, consider just adding a dance floor (which will be far, far less expensive).
  • Lighting—If your wedding is at night, unless you want to give your guests the sensory experience of dining and dancing in the dark, you’ll need some lighting inside the tent. There are tons of lighting options available—everything from bistro lights strung across the ceiling to lanterns to twinkle lights to can lights mounted on the ceiling or theatrical style stage lights with gels. You can also get lighting placed on a dimmer to allow for more mood lighting during dancing. Sometimes couples choose to DIY their lighting—just be advised that the tent company won’t hang them up for you and will require you to remove them before the tent is scheduled to be broken down. Another important thing to consider when you’re mulling over your lighting options is power—if your site does not provide power, you’ll need to rent a generator.
  • Heating and cooling—If the weather is going to be warm, you’ll want to invest in some cooling equipment. Fans tend to be the best option, as tents are notoriously expensive to air condition. Since tents are neither sealed nor insulated, they require a huge amount of power to keep cool with AC—like industrial generator huge. Fans work great to circulate the air and large ones are generally economical to rent. If you’re getting married at a cooler time of year, you can rent a tent furnace with a thermostat to warm up the tent. I’ve had couples inquire about renting patio heaters to place inside the tent, but that makes me super nervous as they can be fire hazards, plus they take up space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over.

GET QUOTES!

Now that you have a pretty decent idea of what you’re looking for, you can reach out to rental companies for quotes, but where do you find them? Ask around—your caterer and venue should be able to provide you with some reputable options. Otherwise, a google search for “event rentals + your location” should yield a ton of results—just check out online reviews for an idea of who provides quality service.
When you reach out to companies for quotes, you’ll want to make sure the following items are covered in the proposal:
  • Delivery Fees
  • Labor/Setup of the tent PLUS the accessories
  • Fire/Zoning permits (if required)
  • Breakdown
Also, make sure that you’re okay with the change/cancellation policy. There are so many variables that can change between booking and the wedding, you’ll want the option to change the size of the tent or possibly cancel it if the weather looks like it’s going to be totally amazing. Make sure that those points are covered in writing before handing over any money!
When getting a quote ask how long the setup time will take. On average a 40 x 80 foot pole tent takes approximately four and a half hours to set up. If it’s a possibility at your venue, you may want to have the tent onsite and ready to go a few days prior to the wedding—this way you’ll have time to decorate and play around with the floor plan.
Find out if the company will come out to survey the land prior to the event. Some companies charge a nominal fee to do so (which is usually counted towards your rental fee if you sign a contract), but you might find the peace of mind worth it!
Make sure that the vendor knows the tent is for a wedding (and that you’re expecting wedding quality as opposed to a county fair tent—unless that’s your thing).
And finally, if possible, rent from a company that does more than just tent rentals. Many rental companies are full service offering everything from the tent to the glassware. If you rent the majority of your items from one place there will be one delivery charge, one vendor to wrangle, and from a timing perspective, everything will arrive all at once. Here are a few actual quotes my clients have received in the past twelve months:
Bride and groom dancing in a wedding tent

REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!

Keep in mind if you get a quote that seems “too good to be true” compared to the other quotes that you receive, odds are it is. Most rental companies will come in around the same price. Your decision should really boil down to who has the most aesthetically pleasing choices, and who was the easiest to deal with (because that will seriously come in handy later). Include a quote from Tentickle Stretch Tents UK, you will not regret it.


This post includes one or more of our sponsors, who are a key part of supporting APW. Check out the Directory page for Corey Torpie Photography.
Article source: https://apracticalwedding.com/rent-a-wedding-tent-prices/

Wednesday, 2 August 2017

Ein Festzelt für eure Hochzeit?

Die Hochzeit im Freien wird immer beliebter. Doch leider ist man stark vom Wetter abhängig. Für den Fall, dass es regnet oder die Sonne zu sehr scheint, leihen sich viele Brautpaare ein oder idealerweise mehrere Zelte bei einer Zeltvermietung.


Zelte kann man schon relativ kostengünstig bei einer Zeltvermietung leihen. Oft bekommt ihr ein Pauschal-Wochenend-Angebot, das bei Selbstmontage und Selbstabholung sogar noch günstiger ist. Ein einfaches Festzelt für ca 50 Personen bekommt man bei einer guten Zeltvermietung schon ab 150,- Euro pro Wochenende.

Nach oben hin, gibt es natürlich fast keine Grenzen. Die ein oder andere Zeltvermietung bietet zum Beispiel ein edles weißes Festzelt mit Fenstermarkisen und einem schicken lackierten Holzboden inklusive Lieferung und Auf- und Abbau für etwa 1200,- Euro für ein Wochenende.

Welches Zelt die Zeltvermietung letztendlich liefert, hängt in erster Linie von eurem Geschmack und natürlich der Personenzahl ab. Feiert ihr die ganze Hochzeit unter freiem Himmel bzw. in einem Zelt, braucht ihr ein größeres Zelt. Findet nur die Trauung oder der Sektempfang im Freien statt, reichen auch kleinere Zelte oder sogar einzelne Pavillons.

Die Zeltvermietung in eurer Nähe wird euch fachmännisch beraten und  Erfahrungen mit euch teilen.

Eines ist auf jeden Fall sicher: eine Zeltvermietung macht euch bei der Hochzeit im Freien „wetterunabhängig“.

Wo finde ich eine gute Zeltvermietung?
Ihr findet in jeder großen Stadt eine Zeltvermietung, die euch für euer Anliegen die passende Lösung bietet.

Achtet bei der Auswahl eines „Full-Service“ darauf, dass die Zeltvermietung schon Erfahrung mit kleineren Festen wie Hochzeiten hat und dass genügend Personal vorhanden ist. Es wäre doch ärgerlich, wenn gerade bei der Hochzeit irgendetwas schief gehen würde.

Wählen Sie eine Zeltvermietung wie, Tentickle Deutschland.

Artikel aus: https://plus.google.com/b/103310411905948093383/103310411905948093383/posts/HJDgDzKeE7W

Thursday, 6 July 2017

4 CONSEILS POUR UN MARIAGE PARFAIT À THÈME CHAPITEAU

Mariage thème chapiteau est un choix populaire cette année pour apporter des touches domestiques chics en plein air! Avec un style intelligent, vous pouvez avoir le meilleur des deux mondes et de créer un environnement confortable qui ne doit pas être influé par la météo! Avec tout, il y a certains aspects pratiques à prendre en considération lors de l'exécution d'un événement avec succès pour un grand nombre de personnes - à considérer d'abord et avant tout, si tel est la solution pour votre journée!
Ne pas oublier les supplémentaire
Avant de mettre le chapiteau de mariage sur le coeur, rappelez-vous qu'il ya beaucoup de supplémentaire qui engagent d'autres frais. Vous aurez besoin d'embaucher tout pour aller dans les chapiteau, tapis, restauration, matériel de cuisine, meubles, revêtements de sol, éclairage, couverts, vaisselle, verres et le personnel!
Vous ne pouvez pas vous marier dans un chapiteau
Au Royaume-Uni seulement des structures permanentes qui répondent aux exigences spécifiques peuvent être autorisés pour les mariages. Vous aurez besoin d'une licence de cérémonie à l'avance, puis profiter de votre réception sous le chapiteau avec vos proches!
Connaître votre espace
Assurez-vous que vous êtes au courant de la taille de votre tente. Demandez à l'entreprise pour les plans d'étage pour vous assurer qu'il y a assez de place pour adapter l'ensemble des tables, piste de danse et tout mobilier supplémentaire avec le gâteau se tenir debout. Vous aurez également besoin d'assez de place pour le personnel d'attente pour se déplacer les tables pour servir vos invités!
Ne jamais sous-estimer la chaleur
Il surprend toujours les gens sous la chaleur qu'il reçoit dans un chapiteau plein de gens sur une journée d'été. Tenez cela à l'esprit pour le bien de vos invités, des gâteaux et des fleurs! Fournir des ventilateurs ou des unités de conditionnement d'air et les démarrez juste avant tout le monde arrive si il fait un jour particulièrement chaud!

Tuesday, 6 June 2017

Wedding Marquees – How to Use the Space

Your marquee gives you a rectangular room to fill with everything you need for your wedding day. But how do you use the space? As your marquee supplier, we can help you choose the best option for your day, but it is worth having a think about what you want your marquee to do for you.
1. Different Zones in your Marquee
Marquees can be divided into different areas to enable you to congregate people together for a ceremony, receptions drinks, dining and later dancing.
To create a physical barrier we can install a dividing curtain, these are a really practical solution if you want to section off an area of the marquee. This might be to hold a ceremony and then the curtain is raised once you are ready to dine or to hide the dance floor/band area which you don’t want on show until the evening. We can also use a dividing curtain if we need to reduce the size of the marquee during the afternoon prior to more guests arriving in the evening.
Below is an example of a wedding marquee layout with an image of the real thing underneath!


We can also add a marquee onto the side of the main structure; again this often has clear roofs and is referred to as a ‘bubble’ and is usually used as a reception area. Brides and Grooms sometimes want this extra space if they are concerned about providing shelter if the weather isn’t tip top for pre-dining drinks and then later it can be used as the bar area.
To create a visual division we can use clear roofs to create a different feel to an area. The clear roofs are often used over dance floors or for reception/bar areas (as above).However, if you are feeling creative then how about something decorative to separate areas by using topiary, potted plants or hanging decorations. The wedding marquee below used potted olive and lavender plants to separate the bar and dining areas.

2. Table Layouts
Have a think about what style of tables you would like to use and whether you want a top table or not. Round tables enable guests to be able to chat easily and usually seat 8 or 10 people.

Alternatively you can use trestle tables singularly or have longer rows for banquet style dining.
Photo Credit: Freckle Photography
3. Party Time
Decide if you are going to have a band or DJ or manage music yourself with speakers and an ipod. if you are having a band then we need to allow some space behind the dance floor for them to set up. Staging is great as it makes the band more visible, but it isn’t always necessary if you need to keep costs down. Of course you will want space to party, so a dance floor is a must – we can give guidance on the size to make sure that you have enough room for your family and friends to dance the night away.

4. Bars and Extra Tables
Space will usually be needed for a bar area so make an allowance and think about whether you want your bar nearer the dance floor or away from the hubbub. Also you may require extra tables for buffets, cakes, presents etc.
Photo Credit: Helen Lisk Photography
5. Chill Out Area
If you want to let your guests, relax, chat and chill out for a while then a little space set aside for a couple of sofas and coffee tables away from the band and the party goers can be a good idea. it can be a good spot for more elderly family and friends to congregate, so they are still part of the celebrations but not in the thick of the action! To incorporate additional space like this will require a bit of planning to ensure that your marquee is big enough.
Photo Credit: Staple Photography
6. Games and Photo Booths
Photo Booths are a popular addition to weddings and come in all shapes and sizes. think about where you want to position your booth to capture lots of great photos of your guests – don’t tuck it out of the way too much. If you have several children to entertain why not give them a selection of toys/activities to do – giant games like Jenga/Connect Four can be a fun addition for the kids and they don’t take up too much room or can be played outside.

So whatever your ideas for your special day, have a think about how you want to use the space. Contact a reputable marquee hire company in your area such as Hatch Marquee Hire or Tentickle Stretch Tents UK, if you are looking for marquee hire, UK specifically.
Article source: http://www.southwestmarqueehire.co.uk/wedding-marquees-how-to-use-the-space/

Monday, 5 June 2017

Top Outdoor Corporate Event Ideas for the Summer


Because many organizations plan seminars and indoor business events during the winter months, event planning for the warmer weather months of May through September offers a welcomed change of pace and the chance to get outside.
As an event planner, you should always be prepared to suggest summer event ideas for your various corporate hospitality events, customer and employee appreciation events, product launches, and even sales meetings. Here are seven of the best corporate summer event ideas that will take advantage of the summer weather.

1. Golf Outings and Tournaments

With about 27 million golfers in the United States, golf outings and tournaments are among the most popular corporate events each year. Planning a golf event is on the top of the list for consideration by most executives. Whether you plan your own golf outing or make a day out of attending a golf event like a tournament on the PGA tour, don't forget to bring the golf gifts for your guests!

2. Baseball Games

With a history that goes back to the 1800s, planning an event surrounding America's favorite pastime remains on top of the list for pleasing groups and crowds. Baseball teams and stadiums around the country have developed several options to entertain groups within the ballpark, not to mention the party and event options available just outside of the park. Here are some corporate baseball event ideas to consider:
  • Suites
  • Bleacher parties
  • Picnic parties
  • Field and upper deck party areas
  • American League and National League Baseball Stadium and Entertainment Options

3. Thoroughbred Horse Racing Events

"Win, place, or show!" A day of Thoroughbred racing, manicured grounds, and fantastic food is a great way to build business relationships whether it's with employees, clients, or even business partners. Thoroughbred race tracks can be found in most states across the country. Group entertainment package options may include the following:
  • Executive suites and millionaire's dining room
  • Event tents
  • Box seats
  • Meeting facilities
Event Planner Pro Tip: Make sure your program includes a winner's circle group photo for your guests.

4. Concerts and Performing Art Events

In nearly every city there's an "in the park" outdoor concert series with some of the best performers in pop, folk, blues, jazz, opera, orchestra, country, and world music. These music festivals include pavilion or lawn seating, private tents for group entertainment, and options for private catered dining. These event options, combined with the live music, natural scenery of the park, the night sky, and perhaps some wine and cheese will be a sure hit for a corporate event.
Event Planner Pro Tip: In addition to music programs, many city park districts plan outdoor community theater in the park. If they do, consider a family BBQ night or similar outdoor event followed by the entertainment of the play performance.

5. Cruise and Sailing Events

If you are located near water - an ocean, lake, or even a river - chartering a private yacht or boat during the day or evening offers incredible views and is bound to help deliver a successful program. Depending on your location, most cruise lines charge a three or four-hour minimum and rates for weekends are higher than weekdays. The following are popular corporate event options:
  • Booze cruise (cocktails with live music)
  • Brunch or dinner cruise
  • Historical or architectural cruise
Event Planner Pro Tip: In addition to a captain with a great personality, consider hiring a docent to serve as guide and storyteller if your locale offers up interesting or historic views.

6. Motor Speedway Events

NASCAR is known for having some of the most loyal fans. If your guests are among those fans, hosting an event at one of the famous motor speedways is a surefire way to delight your guests. Similar to the horse track (number 3 above), motor speedways offer private entertainment options for business events that includes suites, meeting facilities, and catering options that really enhance the track experience.
Event Planner Pro Tip: Consider hosting your event at a speedway on a non-race day as an alternative to traditional business meetings in a hotel environment.

7. Your Own Private Hospitality or Adventure Program

In addition to taking your group to the most popular events and venues in town, there are countless other options to consider for planning a unique outdoor summer event. Consider planning a private reception with ethnic dining, music, and dance performances as a signature company event at any of the following venue types:
  • Best restaurant patio
  • Art gallery and garden
  • Museum or zoo
  • Horse barn
  • Winery
  • Botanic garden
Or, consider taking your group for a day to one of these planned group events:
  • Team building retreat in the woods
  • Fishing retreat
  • Horseback riding
  • Walking city tours
  • Hiking and biking
  • Off-road and jeep tours
Article source: https://www.thebalance.com/top-outdoor-corporate-event-ideas-for-the-summer-1223901